JiPOS vs QuickBooks:
Why JiPOS Is the Better Choice for Kenyan Restaurants, Hotels & Retailers
When it comes to managing sales, inventory, and operations, choosing the right system can determine how efficiently your business runs, and how much profit you retain.
While QuickBooks is a global name in accounting, it’s not built for the realities of running a restaurant, hotel, or retail business in Kenya or Africa. Enter JiPOS ERP, Kenya’s leading Point of Sale and Inventory Management System, built with local businesses in mind.
Here’s why JiPOS beats QuickBooks in the areas that matter most to your business:
JiPOS Awards & Recognitions
JiPOS has been recognized as the best Hotel ERP Software regionally—East Africa.
Why JiPOS ERP Over Quickbooks?
1. Built Specifically for Hospitality and Retail Operations
QuickBooks is primarily an accounting tool. While it has some inventory and invoicing features, it’s not designed for fast-paced environments like restaurants, hotels, or retail shops.
JiPOS, on the other hand, is built from the ground up for:
Restaurants & cafés
Takeaways & bakeries
Bars & lounges
Hotels & lodging facilities
Retail shops & hardware stores
With sales tracking, kitchen printing, table management, real-time inventory, and multi-branch support, JiPOS helps you run your business, not just your books.
2. Inventory and Stock Control That’s Actually Useful
In QuickBooks, inventory is basic, it tracks quantities but doesn’t handle real-time stock depletion, recipe management, or multiple storage locations.
JiPOS gives you:
Real-time inventory deductions per sale
Stock tracking across multiple branches/stores
Recipe-based stock consumption (perfect for restaurants)
Reorder alerts and stock valuation
That’s not just accounting, that’s complete operational control.
3. Designed for the Kenyan and African Market
QuickBooks was built for US-based businesses. To make it work in Kenya, you often have to customize heavily, pay for expensive consultants, or miss out on key local features.
JiPOS is local-first:
Works with Kenyan VAT and tax systems. Customizable to any African VAT %age.
Accepts M-Pesa, bank transfers, cash, and more
Designed for staff workflows in the local hospitality context
Local support team available when you need help
Affordable pricing, no forced monthly dollar fees
4. Multi-User and Multi-Branch, Right Out of the Box
QuickBooks charges extra for more users and has limited role management. JiPOS is team-friendly with:
Unlimited users (depending on your plan)
Role-based permissions (cashier, manager, waiter, kitchen staff, etc.)
Multi-branch setup (track each outlet separately and centrally)
Whether you run one café or a chain of restaurants, JiPOS scales with you.
5. Integrated Sales, POS, Accounting & Reporting
QuickBooks is great for accountants. But JiPOS is great for operators and business owners who want to:
Sell faster (barcode scanning, touch screen menus)
Track profit & loss per branch
View detailed reports (daily sales, expenses, stock movement)
Record expenses and purchases easily
All in one place. No juggling systems.
6. Offline Capability and Local Hosting Options
Internet went down? QuickBooks Online won’t help you. JiPOS works with offline capabilities, and can be hosted locally or on the cloud, your choice.
7. Hands-On Local Support & Onboarding
With QuickBooks, you’re largely on your own unless you hire a certified accountant.
With JiPOS, you get:
Free demos and guided onboarding
Staff training
Custom setups for your business
Ongoing phone and on-site support when needed
We understand your business and we’re a phone call away — not a chatbot or overseas ticket system.
Final Comparison
| Feature | QuickBooks | JiPOS |
|---|---|---|
| Designed for Hospitality/Retail |  |  |
| Real-Time Stock Management |  Basic | Advanced |
| M-Pesa & Kenyan Tax Support | | |
| Kitchen Printing & Tables | | |
| Offline Capability | | |
| Multi-Branch Support | | |
| Role-Based User Access | Limited | Robust |
| Local Support | | |
| Pocket-friendly Payment Option | | |
Stop Struggling with Generic Tools. Choose JiPOS.
If you’re running a hospitality or retail business in Kenya, JiPOS is the system that truly understands your daily operations — from the till to the kitchen, and the stockroom to the boardroom.
Request a demo today and see why more Kenyan businesses are choosing JiPOS over generic global systems like QuickBook
Seamless Integration
JiPOS goes beyond inventory management. It integrates smoothly with other hotel and retail operations, including online sales, guest profile management, multi-branches, and food and beverage operations. For example, its mobile POS ensures faster service in restaurants and bars, while its supplier management feature streamlines procurement processes.
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What else you need to know
- Easy Installation and Support: Installing JiPOS takes only one day! Unlike old systems that take a week to install, JiPOS is quick and hassle-free. Its support team is always ready to help with any questions or problems. This ease and reliability make JiPOS the best hotel inventory management system in Kenya and East Africa.
- Proven Results: Hotels across Kenya, including Lido Beach Resort and Park View Hotel, have improved operations with JiPOS. Some businesses have reported up to a 20% boost in efficiency within three months of using the system. These successes show why JiPOS is the best hotel inventory management system in Kenya and East Africa.
- Cost and Value: JiPOS is affordable and delivers great value. The money spent on JiPOS is quickly recovered through better accuracy and increased sales. This system helps reduce costs and improve business performance, which is why it’s the best hotel inventory management system in Kenya and East Africa.
- Cutting-Edge Technology: JiPOS uses the latest technology, including cloud-based management, mobile access, and real-time data analysis. Regular updates keep JiPOS ahead of the competition, ensuring it remains the best hotel inventory management system in Kenya and East Africa.
- Future-Ready: JiPOS is designed to grow with future trends. Its updates make sure hotels stay competitive in Kenya, East Africa, and beyond. This forward-looking approach further cements its place as the best hotel inventory management system in Kenya and East Africa.
- Security You Can Trust: JiPOS takes security seriously. It protects all business transactions and customer data, letting hotels operate with confidence. This focus on security highlights JiPOS as the best hotel inventory management system in Kenya and East Africa.
Choosing the right POS system is crucial for the success of any business. JiPOS has proven to be the best choice for businesses in Mombasa, Kenya, thanks to its user-friendly interface, comprehensive features, and reliable support. Whether you run a retail shop, restaurant, or any other type of business, JiPOS can help you streamline your operations and enhance customer satisfaction.
Watch JiPOS In Action
We travel across Kenya to ENABLE hotels and restaurants write their powerful success stories through JiPOS.
