How JiPOS Hotel ERP works

Ji POS HOTEL ERP

—This modern, easy-to-use system puts to shame many legacy systems that costs so much more for so much less.

A smart hotel ERP that simplifies operations, automates accounting, and streamlines inventory, sales, and reporting—empowering every role in the hospitality industry.

—JiPOS Works, For Everyone.

How JiPOS Works

JiPOS is a smart, all-in-one hotel ERP that streamlines operations, eliminates inefficiencies, and provides real-time insights to help hotels maximize revenue and guest satisfaction. Whether you’re managing room bookings, restaurant sales, inventory, accounting, or staff operations, JiPOS ensures accuracy, speed, and seamless coordination across all departments.

1. Front Office (Room Reservations & Bookings)

JiPOS enables you to optimize room occupancy, minimize double bookings, and deliver a smooth check-in/check-out experience. Key to this includes;

Centralized Booking System – Easily manage walk-ins, online bookings from your website thru’ our booking engine, and OTA reservations (Booking.com, Airbnb, etc.) from one platform.
Automated Room Availability – Prevent double bookings and optimize room allocations/assignements.
Faster Check-in & Check-out – Speed up guest chekin/checkout processing and reduce front desk congestion/confusion.
Integrated Guest Profiles – Track guest history, preferences, and loyalty rewards.
Billing & Payments Made Easy – Automatically generate invoices and accept multiple payment methods (cash, card, mobile money).

Key Takeaway: A smooth front-office operation means happier guests, better occupancy rates, and repeat customers! And JiPOS delivers it.

2. Food & Beverage (Restaurant & Bar Department)

JiPOS Hotel ERP Software is designed to enable you speed up service, monitor inventory, reduce wastage, and boost restaurant/bar revenue.

Faster Order Processing – Waiters take orders via a mobile POS or tablet, reducing delays.
Seamless Kitchen & Bar Communication – Orders instantly display on kitchen/bar screens, avoiding confusion.
Smart Inventory Control – Tracks ingredient usage per dish, reducing wastage and theft.
Flexible Billing Options – Split bills, transfer tables, and apply discounts effortlessly.
Automated Reporting – Get real-time insights on best-selling items, revenue per item, and food costs. All you need in one place.

Why It Matters: Faster service + better stock control = higher revenue & customer satisfaction!

3. Banqueting & Conference Department

JiPOS Hotel ERP Software is designed to simplify event management, maximize venue utilization, and increase revenue from corporate and social functions.

Event Booking & Calendar Management – Easily schedule and manage multiple events without conflicts.
Customizable Packages – Create event packages with meals, beverages, rooms, and equipment included.
Automated Contracts & Deposits – Generate event quotations and invoices, track customer deposits, and manage payments.
Seamless Coordination – Assign tasks to different departments (F&B, housekeeping, maintenance) for smooth execution.
Real-time Reporting – Track event performance, revenue, and cost analysis.

Why this Matters to your Hotel: A well-managed banqueting & conference department ensures higher event bookings and revenue growth!

4. Inventory & Procurement

JiPOS, Kenya’s leading Hotel ERP Software is designed to enable you prevent stock shortages, control costs, and eliminate inventory theft.

Real-time Stock Tracking – Know what’s in stock, what’s low, and what needs restocking.
Automated Purchase Orders – Create LPOs and send them to suppliers with a single click.
Multi-Store Management – Monitor inventory across different stores (restaurant, bar, housekeeping, maintenance, etc.).
Stock Movement & Transfers – Easily transfer items between stores and prevent losses.
Stock Take & Reconciliation – Identify discrepancies and track shrinkage.

Why this Matters to your Hotel: Poor inventory management leads to losses—JiPOS ensures every purchase is accounted for!

5. Accounting & Bookkeeping

JiPOS Hotel ERP helps you automate financial records, eliminate errors, and ensure tax compliance.

Auto-Generated Financial Reports – Get P&L statements, balance sheets, and cash flow reports in real time. A tonne of accounting reports available to enable you run your business with accurate records.
Accurate Revenue & Expense Tracking – Every transaction is recorded automatically.
Integrated Tax Management – Calculate VAT and other taxes effortlessly.
Supplier & Accounts Payable Management – Track invoices, due payments, and expenses.
Audit Trails & Security – Prevent fraud and unauthorized financial alterations.

Why this Matters to your Hotel: Manual bookkeeping is time-consuming and prone to errors—JiPOS makes accounting effortless!

6. Housekeeping & Maintenance

Ensure clean, well-maintained rooms for a superior guest experience while optimizing staff efficiency and inventory usage.

Housekeeping Management

Room Status Dashboard – Instantly see which rooms are clean, occupied, dirty, or under maintenance.
Guest Preferences Tracking – Customize housekeeping services based on past guest requests (e.g., extra towels, hypoallergenic bedding).
Guest Preferences Tracking – Customize housekeeping services based on past guest requests (e.g., extra towels, hypoallergenic bedding).
Room Item Consumption Tracking – Monitor the usage of toiletries, minibar items, bottled water, and other in-room amenities to prevent wastage and ensure timely restocking.

Inventory & Supplies Control

Real-time Stock Monitoring – Track detergents, linens, toiletries, and minibar items.
Automated Restocking Alerts – Prevent shortages by setting low-stock notifications.
Usage Reports & Cost Analysis – Monitor supply consumption and avoid wastage.

Maintenance & Repairs

Fault Reporting System – Staff can log maintenance issues to a specifi room (e.g., AC failure, plumbing, broken furniture).
Repair Cost Management – Track expenses and generate reports on maintenance spending.

Why this Matters to your Hotel: A well-managed housekeeping and maintenance department means higher guest satisfaction, better online reviews, and repeat business.

7. Marketing

JiPOS helps you boost hotel visibility, attract more guests, and increase revenue with smart, data-driven marketing strategies.

Guest Loyalty & Retention

Automated Loyalty Programs – Reward repeat customers with points, discounts, or special perks.
Personalized Guest Engagement – Track guest preferences and send tailored offers for birthdays, anniversaries, or past stays.

Promotions & Offers

Targeted Discounts & Packages – Create time-based offers (e.g., weekend getaways, honeymoon specials).
Dynamic Pricing Strategies – Adjust room rates and meal prices based on demand and occupancy.
Happy Hour Discounts – Offer happy hour promotions to target more sales for FnB items.

Digital & Direct Marketing

Bulk SMS Campaigns – Send promotional messages, booking confirmations, and event updates directly to guests.
Online Booking & OTA Integration – Optimize your hotel’s visibility on your website, Booking.com, Expedia, and Airbnb while maintaining direct bookings.
Social Media & Review Management – Track guest feedback, respond to reviews, and boost your hotel’s reputation.

Why this matters to your Hotel: Smart marketing = higher occupancy rates, direct bookings, and increased revenue!

8. Human Resources (HR)

With JiPOS, you’ll effortlessly manage your hotel staff, from promotions to atendance, payroll, and leave management, ensuring a motivated and efficient workforce.

Employee Records & Core HR Functions

Centralized Staff Database – Store and access employee details, contracts, and performance records.
Automated Onboarding & Offboarding – Seamlessly manage new hires and employee exits (resignations, terminations).
Promotion & Career Growth Tracking – Monitor employee performance and manage promotions.
Awards & Recognitions – Track and reward top-performing staff for outstanding service.

Attendance & Leave Management

Biometric & Digital Attendance Tracking – Prevent time theft and ensure accurate work hours calculations.
Automated Leave Requests & Approvals – Manage paid time off (PTO), sick leave, and annual leave requests effortlessly.
Leave Balances & Scheduling – Prevent staff shortages by tracking available leave days or balances in real time.

Payroll & Compensation

Automated Salary Processing – Calculate wages, overtime, and deductions with 100% accuracy.
Statutory Deductions & Benefits – Integrated with NHIF, NSSF, PAYE, and other deductions reports.
Expense Reimbursements – Track allowances and staff reimbursements efficiently.

Performance & Compliance

KPI-Based Evaluations – Set and track performance goals for employees across all departments.
Training & Development Management – Keep records of staff training sessions and certifications.
Policy & Compliance Management – Ensure adherence to labor laws, hotel policies, and safety regulations.

Why this matters to your Hotel: A strong HR system ensures a happy, motivated team, leading to better service delivery and higher guest satisfaction!

Why Choose JiPOS?

Comprehensive & All-in-One – Covers every hotel department in a single platform.
User-Friendly & Fast – Easy to learn, reducing training time for staff.
Cloud-Based & Secure – Access from anywhere, with automatic backups.
Customizable & Scalable – Works for small boutique hotels and large chains.
Real-Time Reporting – Gain instant insights to make data-driven decisions.

Contact us today and let JiPOS take your business to the next level!

Ask For a Quote

How JiPOS Works

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JiPOS Hotel ERP

A small river named Duden flows by their place and supplies it with the necessary

JiPOS For Restaurant

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JiPOS For Retail

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JiPOS For Staff/Members' Canteen

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JiPOS For Bakery

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JiPOS For Online Kitchens

A small river named Duden flows by their place and supplies it with the necessary

How It Work?

A small river named Duden flows by their place and supplies it with the necessary regelialia. It is a paradise